Accommodation

WARNING
We would like to make you aware of a situation that has been brought to our attention. There is a company, Exhibition Housing Management (EHM), who has been contacting attendees of upcoming events to assist with hotel reservations.
Please note that only GUARANT International, as the official Meeting Secretariat, is authorized to offer hotel reservation services for the 13th International Conference Underground Construction Prague 2016.
In case you are contacted by any other companies / unknown vendors by phone or emails, we urge all attendees not to sign anything or enter into any conversation with them or reply to any emails.

 

GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent for 13th International Conference Underground Construction Prague 2016 and for 3rd Eastern European Tunneling Conference (EETC 2016) and will handle all related arrangements.

List of hotels

All hotels are located within a reasonable distance from the Clarion Congress Hotel Prague (CHP).
 

Hotel Category Price in CZK
SGL / DBL
Deposit Required Cancellation Fee Clarion
CHP
Zone
 Clarion CHP 
Early rate till 22.3.2016    
**** 2 755 / 2 755
(approx. 103 EUR)
1 night 1 night Conference Venue
Clarion CHP
Early rate till 22.3.2016
executive room 
**** 3 565 / 3 565
(approx. 133 EUR)
1 night 1 night
Clarion CHP
Standard  rate from 22.3.2016
**** 3 105 / 3 105
(approx. 115 EUR)
1 night 1 night
Clarion CHP
Standard rate from 23.3.2016
executive room
**** 3 915 / 3 915
(approx. 145 EUR)
1 night 1 night
Arlington *** 1 100 / 1 290
(approx. 41 / 48 EUR)
1 night 1 night 2 stops by tram
Arlington
Non-refundable rate*
*** 990 / 1 200
(approx. 37 / 45 EUR)
100%
pre-payment
100%
cancellation
Carol  *** SOLD OUT 1 night 1 night 2 stops by tram
Pivovar 3* *** 1 700 / 1 700
(approx. 63 EUR)
1 night 1 night 300 m
Pivovar 2* ** 1 100 / 1 100
(approx. 41 EUR)
1 night 1 night
 
 
All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Conference, the Conference.
 
Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate. 
 
*To benefit from non-refundable rates, immediate payment is required. 100% of the hotel reservation cost has to be covered while reservation is confirmed. Please note that the number of rooms within this category is often limited. No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.
 
Please note that price of accommodation is not included in the registration fees. 
 

Group reservations


For group reservations please contact the Conference Secretariat at e-mail address    ps2016@guarant.cz   , telephone number +420 284 001 444 or fax number +420 284 001 448. Our professional staff will assist you to find a suitable hotel for your stay and handle your reservation. 
 

How to make a hotel reservation

 
To make a hotel reservation, it is necessary to fill in the On-line Accommodation Form.

Please note that the online Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and a password will be sent to you. Your password is the same for all online forms.
Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and the fact that distribution of rooms in many hotels is limited, please book your accommodation as soon as possible.   

All rates quoted are per room per night including breakfast and 15% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.
 

Reservation confirmation

Standard Rates

A one-night deposit is required to guarantee the reservation. After the payment is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until April 24, 2016. 

Non-Refundable Rates

Immediate full pre-payment is required to guarantee the Non-Refundable reservations. After the full payment is received, your hotel reservation will be confirmed by e-mail.
In case you share the room with another conference participant, it is possible for each participant / roommate to pay only half of the total hotel expenses. Invoice can be issued upon request after the conference.  Please include this request as a note in your accommodation form. 

Cancellations, changes and refunds

Please inform GUARANT International about any amendments or cancellations in writing by e-mail ps2016@guarant.cz  or fax +420 284 001 448. Telephone amendments will not be accepted.

Date of delivery of your written cancellation to the Conference Secretariat will be considered as the date of cancellation.

Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the conference.

The Conference Secretariat reserves the right to charge a handling fee of 150 CZK at any name change of a hotel reservation.

Cancellation conditions 

The following cancellation conditions apply to the cancellation of a hotel reservation:

Standard Rates

Cancellation before and on April 24, 2016:    full refund (less 150 CZK handling fee)
Cancellation after April 24, 2016:     one night cancellation fee
No show:    one night cancellation fee


Please note, that for shortening of your hotel reservation after check-in 100% of all cancelled room nights will be charged.  

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; then the room will be released.

Change of the arrival date has to be announced to the Conference Secretariat no later than 2 days prior your arrival, otherwise one-night cancellation fee will be charged. For reservations with non-refundable rates different cancellation policy applies. 

Non-Refundable Rates

Any reduction or cancellation:  100% Cancellation fee
No show:  100% Cancellation fee

No changes of non-refundable reservations (this includes name change) will be accepted, 100% cancellation fee will be applied.

Conference Secretariat will process all reservation requests by April 24, 2016 or at the registration desk on site.

Please note that for any refund we reserve the right to charge 150 CZK handling fee.

Methods of payment 

Accommodation expenses must be paid in CZK by one of the following methods:

1. Credit card

For payments through the Online Payment System only MasterCard/Eurocard, Visa and Diners Club credit cards are accepted. These payments will be charged in EUR.


2. Bank transfer

Please note that payments by bank transfer will only be accepted by May 02, 2016. After this date only payments by credit cards will be accepted (by using the Online Payment System).


Hotel accommodation must be paid in CZK: 

Bank name:   Ceskoslovenska obchodni banka
Bank address:  Na Prikope 18, 110 00 Prague 1, Czech Republic
BIC/SWIFT code:   CEKOCZPP
Account name:  GUARANT International spol. s r.o. 
Account number:  79353 / 0300
IBAN:  CZ53 0300 0000 0000 0007 9353
Details of payment:   201604…. (ID number from the Letter of Confirmation)  
Participant´s name 

All payments made by bank transfer have to be net of all bank charges. The payer pays the bank charges of their bank, and the beneficiary pays the charges of their bank, if any.